How to Add an Email Signature in Outlook (2026)

Create your signature with Sigkraft, click 'Copy for Outlook,' then open Outlook Settings → Mail → Compose and reply → Email signature. Paste your signature and save. The HTML formatting is preserved automatically.

Outlook desktop uses Microsoft Word's rendering engine, which can strip some CSS. Sigkraft signatures use table-based HTML that renders correctly in all Outlook versions, including desktop, web, and mobile.

Yes. In Outlook Settings → Compose and reply, you can assign different default signatures for 'New messages' and 'Replies/forwards.' Many professionals use a full signature for new emails and a shorter one for replies.

Outlook web (outlook.com) and the new Outlook for Windows sync signatures through the cloud. Classic Outlook desktop stores signatures locally, so you'll need to set them up on each device separately.

Outlook may block images by default for security. Sigkraft signatures use HTML text with inline styles, so your contact information is always visible even when images are blocked. This is more reliable than image-based signatures.